Under data protection law, individuals have a right to be informed about how the school uses any personal data that we hold about them. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.
This privacy notice explains how we collect, store and use personal data about students.
We, Catcote Futures, Learning and Skills Centre, Warren Road, Hartlepool, TS24 0RG, are the ‘data controller’ for the purposes of data protection law.
Our data protection officer can be contacted on 01429 264036.
The personal data we hold
Personal data that we may collect, use, store and share (when appropriate) about students includes, but is not restricted to:
We may also hold data about students that we have received from other organisations, including other schools/colleges, local authorities and the Department for Education.
Why we use this data
We use this data to:
Our legal basis for using this data.
We only collect and use students’ personal data when the law allows us to. Most commonly, we process it where:
Sometimes, we may also process students’ personal information in situations where:
Where we have obtained consent to use students’ personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent, and explain how consent can be withdrawn.
Some of the reasons listed above for collecting and using students’ personal data overlap, and there may be several grounds which justify our use of this data.
Collecting this information
While the majority of information we collect about students is mandatory, there is some information that can be provided voluntarily.
Whenever we seek to collect information from you or your child, we make it clear whether providing it is mandatory or optional. If it is mandatory, we will explain the possible consequences of not complying.
How we store this data
We keep personal information about students while they are attending our college. We may also keep it beyond their attendance at our college if this is necessary in order to comply with our legal obligations. Our data retention and disposal policy sets out how long we must keep information about students.
If you wish to see a copy of this policy please contact the Data Protection Officer on the telephone number provided.
We do not share information about pupils with any third party without consent unless the law and our policies allow us to do so.
Where it is legally required or necessary (and it complies with data protection law) we may share personal information about students with:
We are required to provide information about you to the Department for Education and Education and Skills Funding Agency so that they understand who our students are, their attendance and the progress they are making.
These government departments may share information from the database with other organisations which promote students’ education or wellbeing in England. These organisations must agree to strict terms and conditions about how they will use your data.
You can find more information about this on the Department for Education’s webpage on how it collects and shares research data.
You can also contact the Department for Education if you have any questions about the database.
Transferring data internationally
Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.
Parents and students’ rights regarding personal data
Individuals have a right to make a ‘subject access request’ to gain access to personal information that the college holds about them.
Parents/carers can make a request with respect to their student’s data where the student is not considered mature enough to understand their rights over their own data (usually under the age of 12), or where the student has provided consent. However, there is no automatic parental right of access to the educational record of the student.
If you make a subject access request, and if we do hold information about you or your child, we will:
Individuals also have the right for their personal information to be transmitted electronically to another organisation in certain circumstances.
If you would like to make a request please contact our data protection officer.
Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe, including the right to:
To exercise any of these rights, please contact our data protection officer.
We take any complaints about our collection and use of personal information very seriously.
If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.
To make a complaint, please contact our data protection officer.
Alternatively, you can make a complaint to the Information Commissioner’s Office:
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our data protection officer: